Administrative Specialist (Bilingual English-Spanish)

Location: Charlotte, NC
Date Posted: 08-27-2018
Administrative Specialist (Bilingual)
Essential Responsibilities
  • Providing primary coverage as the main receptionist which includes:
    • Handling visitors, customers, and vendors
    • Answering and routing incoming calls
    • Distributing mail and deliveries
  • Supporting office operations which includes:
    • Reviewing daily timesheets to prepare for payroll
    • Printing and generating documents for field
    • Sorting and scanning tickets, invoices, etc
    • Completing credit applications for new vendors and suppliers
  • Onboarding new hires with orientation to company policies, basic workplace applications training, and completing new hire paperwork
  • Ordering and managing office supplies and inventories for office staff
  • Cross training with other staff members to support as needed, other duties to be assigned
  • Demonstrating professional and ethical behavior aligned to the mission and organizational values of Fessler & Bowman in accordance with federal, state, and local laws
Education Requirements
  • Fluency in Spanish and English (Reading, Writing, Speaking)
  • High School Diploma or GED required
  • Associate Degree or equivalent secondary training preferred
Experience Requirements
  • 1 year or more of office administrative experience or relevant internship experience
Desired Skills and Abilities
  • Strong written, verbal, and interpersonal communication skills
  • Ability to manage time and prioritize tasks to meet deadlines
  • Highly organized with outstanding attention to detail to thrive in a fast-paced environment
  • Proficient in Microsoft Office Applications including Excel, Outlook, and Word      
Fessler & Bowman is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, genetic information, or any other factor protected by law.
The above job description describes the overall duties being performed by individuals assigned to this position. It is subject to change over time as business needs change and is not intended to be a permanent listing of all duties and responsibilities.
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